Context 💡
Most bonus budgets have a reference period.
This reference period = the period during which the underlying bonus objective is evaluated.
The end of this reference period
=
the legal deadline for signing the budget's annex to the labour contract
Example
⏰ Your bonus budget have a reference period that expires on 31/12? If so, it is important that employees sign the annex to the labour contract before this date.
Which kind of bonus for example?
A performance bonus paid out in 2025 based on the year 2024
A Q4 2024 quarterly bonus, paid out in 2025
Etc.
Check out the video and follow this guide step-by-step to ensure everything is legally in order! 👇🏼
Step-by-step guide ⛵️
1. Activate the bonus budget
If your bonus budget is not activated, with just a few clicks you can do it! 🔌
Go to the Payflip admin tool in the 'Company' > 'Budgets' tab to activate this budget.
Insert
the end date of the bonus' reference period
the choice deadline and the cash out deadline (What is it?)
Click on 'Activate budget'
Employees who benefit from the bonus budget will only be notified when you assign the budget to them (see step 3).
2. Which employees might be eligible for a bonus next year?
Check which employees might be eligible for a bonus next year.
Who are they?
Employees who will receive (for the first time in Payflip) a bonus next year and who have not yet had the opportunity to sign the annex to their labour contract in Payflip.
This might be :
employees already registered in Payflip who have never received a bonus in Payflip yet,
or employee who are not yet registered in Payflip. Let's get them set up in December! 🗓️ How to add new employees?
All these employees must be able to sign the annex to the labour contract on time. 👆🏼
Even if you're not 100% sure they'll receive a bonus next year, better safe than sorry as they say!
3. Assign the bonus budget to employees 💰
1️⃣ Assign this budget to these employees. How to assign a budget?
2️⃣ Since the bonus amount isn't known yet, enter an amount of 0 EUR. The goal is simply to allow the annex to be signed in a timely manner. ⏰
4. Ask your employees to sign the annex before the deadline ⏰
Communicate the good news to your employees. 💌
Inspiration communication
Here's an example of communication if you need inspiration: 💭
in EN 🇬🇧
in EN 🇬🇧
Hey,
Next year, you could benefit from a bonus budget. 💰
To use this bonus (which is currently 0 EUR) as a budget in Payflip, you need to sign an annex to your employment contract. 📝
The annex is ready in the Payflip tool. You can sign it by clicking on 'activate budget' in the 'Overview' tab.
The deadline to sign this annex is XX/XX. If you don't sign it, you won't be able to use this bonus in Payflip next year; you'll receive it in cash as usual.
As soon as the final bonus amount is known, we will load it for you as a budget in Payflip.
Best regards,
Your HR team
in NL 🇳🇱
in NL 🇳🇱
Hallo,
Volgend jaar zou je kunnen profiteren van een bonusbudget. 💰
Om deze bonus (die momenteel 0 EUR is) als budget in Payflip te gebruiken, moet je een bijlage bij je arbeidsovereenkomst ondertekenen. 📝
De bijlage is klaar in de Payflip-tool. Je kunt deze ondertekenen door op 'budget activeren' te klikken in het tabblad 'Overzicht'.
De deadline om deze bijlage te ondertekenen is XX/XX. Als je niet tekent, kun je deze bonus volgend jaar niet in Payflip gebruiken; je ontvangt deze dan aan het einde van het jaar in contanten.
Zodra het definitieve bonusbedrag bekend is, zullen we het voor je als budget in Payflip laden.
Met vriendelijke groet,
Je HR-team
in FR 🇫🇷
in FR 🇫🇷
Hey,
L'année prochaine, vous pourriez bénéficier d'un budget bonus.💰
Pour utiliser ce bonus (qui est actuellement de 0 EUR) comme budget dans Payflip, vous devez signer une annexe à votre contrat de travail.📝
L'annexe est prête dans l'outil Payflip. Vous pouvez la signer en cliquant sur 'activer budget' dans l'onglet 'Vue d'ensemble'.
La date limite pour signer cette annexe est le XX/XX. Si vous ne la signez pas, vous ne pourrez pas utiliser ce bonus dans Payflip l'année prochaine, vous le recevrez en espèces en fin d'année.
Dès que le montant final du bonus sera connu, nous le chargerons pour vous en tant que budget dans Payflip.
Bien à vous,
Votre équipe RH
Want to make sure everyone who needed to sign did so in time? Read this article and follow the steps to check it.
Remember, only those who signed before the deadline can participate. If anyone missed out, they'll need to stick with the standard (read: less exciting) bonus payout. 👎🏼