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How should the benefits be processed in the payroll?
How should the benefits be processed in the payroll?
Danielle Duncan avatar
Written by Danielle Duncan
Updated over 4 months ago

There are some benefits within Payflip that require (monthly) processing in the payroll. Specifically, these are:

  • Multimedia (laptop, smartphone, tablet, and/or smartwatch)

  • Office supplies

  • Internet

  • Reimbursement of pension savings

  • Reimbursement of childcare costs

  • Reimbursement of training costs

  • Choices within pillar 2 of the mobility budget

Every month, Payflip creates a file listing the payroll processing of these benefits.

Below, we provide an overview of how these benefits should be processed in the payroll πŸ‘‡

Benefits with monthly payroll processing

These benefits are communicated once in the month of choice but need to be processed in the payroll for a longer period. The applicable period in which the processing should occur is indicated in the payroll file.

Benefit

Processing

Employer Social Security?

Employee Social Security?

Withholding Tax?

πŸ’» Laptop

Charging a benefit in kind worth 6 EUR per month

βœ…

βœ…

βœ…

πŸ“± Smartphone

Charging a benefit in kind worth 3 EUR per month

βœ…

βœ…

βœ…

πŸ–₯️ Tablet

Charging a benefit in kind worth 3 EUR per month

βœ…

βœ…

βœ…

🌐 Internet

Charging a benefit in kind worth 5 EUR per month

βœ…

βœ…

βœ…

Benefits with one-time payroll processing

These benefits are communicated once in the month of choice and need to be processed only once in the payroll for a longer period.

Benefit

Processing

Employer Social Security?

Employee Social Security?

Withholding Tax?

πŸͺ‘ Office supplies

Charging a benefit in kind worth the actual cost price of the benefit

βœ…

βœ…

❌

⌚ Smartwatch

Charging a benefit in kind worth 50% of the actual cost price of the benefit

βœ…

βœ…

βœ…

πŸ‘΅ Reimbursement of individual pension savings

Payment of the gross value of the benefit, note: a special rate of 8.86% applies

βœ…

❌

βœ…

πŸ§’ Reimbursement of childcare costs

Payment of the gross value of the benefit

❌

❌

βœ…

πŸ‘¨β€πŸ« Reimbursement of training costs

Payment of the gross value of the benefit

βœ…

βœ…

βœ…

πŸš— Mobility budget

Payment of the amounts of the choices within pillar 2 of the mobility budget that need to be paid once

❌

❌

❌

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