What's new?
Starting from income year 2024, there's a new requirement from the Belgian tax authorities regarding company bikes. All employers must report the value of company bikes on their employees' fiscal salary fiches (281.10 and 281.20).
Important Details❗️
This applies to all bicycles made available to employees by their employer (including regular bikes, e-bikes, and speed pedelecs)
The benefit remains tax-exempt under the usual conditions 👌🏽
The reported amount should reflect the annual value of the benefit in kind (BIK)
For bikes not available for the entire year, the value should be prorated based on the actual months of availability
Employees who left the company in 2024 will not be included in the export. You are relieved of this responsibility as you are no longer their employer.
How Payflip Helps You Stay Compliant 🤝
We've developed a two-phase solution to make this new requirement as easy as possible for you:
1️⃣ Phase 1 (2024 Reporting)
To help you declare these bikes, you will find a report containing all annual values of the bikes chosen in Payflip for 2024 in your reporting module.
How to Download Your 2024 Bike Values Report
Log in to your Payflip admin account
Navigate to the 'Reporting' tab
Look for the "Company Bikes Annual Report 2024"
Click 'Download' to get your Excel file
2️⃣ Phase 2 (2025 Onwards)
As of Q1 2025 we'll automatically include bike values in your monthly payroll files for a seamless integration with your payroll processing.
What you need to do ❓
For 2024:
Share it with your social secretary (how and what to communicate?)
And include in your email a request an informative wage code
For 2025:
You will receive an email when you can enter your salary code in Payflip. Insert your informative wage code in Payflip
Log in to your Payflip admin account
Navigate to the 'Payroll' tab > 'Wage codes'
Click on 'Edit' (at the bottom) to insert the new wage code you received from your social secretary
Click on 'saves changes'
Simply continue using Payflip as usual, we'll handle the monthly reporting automatically!
Communicating with Your Social Secretary 💌
Send them the bike value report for accurate preparation of the 2024 fiscal sheets in January, and request the informative salary code.
Here's a template email:
Subject: Company Bikes Report for 2024 Fiscal Fiches
Dear [Social Secretary Contact],
Following the new requirement to report company bikes on fiscal fiches, I'm sharing our company's bike values report for 2024. Please find attached the report generated through Payflip containing all necessary information for preparing our employees' fiscal fiches (281.10/281.20).
Could you please confirm receipt and successful processing of this information?
As of 2025, these bike values will be included in the monthly payroll file we receive from Payflip reporting all the benefits that have a payroll impact.
Therefore could you please:
1. Create an informative wage code for company bikes in our payroll system
2. Confirm the wage code number once created
This code will be used to process the bike values that will be included in our monthly Payflip payroll files starting as of 2025.
Best regards,
[Your Name]
Questions? Click the blue help button 🔵 in your Payflip platform.