How do new employees affect your invoice?
New employees are billed pro rata for the remaining months of the current calendar year.
Billing for new employees:
Timing: The invoice is issued on the 1st of the month following their start date.
Calculation: Pro rata for the remaining duration of the calendar year.
Example:
Two new employees start in March.
Invoice received on April 1st.
Invoice covers the period from April 1st to December 31st (9 months).
🟢 From this month: [NUMBER] active licenses 🆕
🔴 Up to and including last month: [NUMBER] active licenses
What is the difference between remaining time and unused time?
Unused Time 📅
Based on the initial billing in January.
Example:
Invoice for 56 employees.
Period: January 1st to December 31st.
Hypothetical situation: Assumes the workforce remains unchanged.
This is an upfront payment based on the situation at the beginning of the year.
Remaining Time ⏳
Updated calculation after staff changes.
Example:
Increase to 58 employees in March.
Period: From change date (e.g., April 1st) to December 31st.
Real situation: Adjusted to the current workforce.
This reflects the actual situation after staff changes.
What is billed?
Annual employee fee: A recurring fee per employee in the Payflip tool.
Key Points:
Active employees on January 1st determine the initial annual invoice.
New employees during the year lead to additional pro rata invoices.
No credit notes for employees who leave during the year.
💡 Keep your employee records in Payflip up to date for accurate billing.
Questions about billing?
Do you have any questions? Our billing team is ready to help!
💌 Email: [email protected]
💡 Please include your company name and invoice number for faster assistance.