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How is the billing for new employees handled?

Danielle Duncan avatar
Written by Danielle Duncan
Updated over 7 months ago

How do new employees affect your invoice?

New employees are billed pro rata for the remaining months of the current calendar year.

Billing for new employees:

  • Timing: The invoice is issued on the 1st of the month following their start date.

  • Calculation: Pro rata for the remaining duration of the calendar year.

Example:

  • Two new employees start in March.

  • Invoice received on April 1st.

  • Invoice covers the period from April 1st to December 31st (9 months).


    🟢 From this month: [NUMBER] active licenses 🆕

    🔴 Up to and including last month: [NUMBER] active licenses

What is the difference between remaining time and unused time?

  • Unused Time 📅

    • Based on the initial billing in January.

    • Example:

      • Invoice for 56 employees.

      • Period: January 1st to December 31st.

      • Hypothetical situation: Assumes the workforce remains unchanged.

      • This is an upfront payment based on the situation at the beginning of the year.

  • Remaining Time ⏳

    • Updated calculation after staff changes.

    • Example:

      • Increase to 58 employees in March.

      • Period: From change date (e.g., April 1st) to December 31st.

      • Real situation: Adjusted to the current workforce.

      • This reflects the actual situation after staff changes.

What is billed?

  • Annual employee fee: A recurring fee per employee in the Payflip tool.

Key Points:

  • Active employees on January 1st determine the initial annual invoice.

  • New employees during the year lead to additional pro rata invoices.

  • No credit notes for employees who leave during the year.

💡 Keep your employee records in Payflip up to date for accurate billing.

Questions about billing?

Do you have any questions? Our billing team is ready to help!

  • 💌 Email: [email protected]

  • 💡 Please include your company name and invoice number for faster assistance.

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