What does it mean? 🤔
As an employer, you can offer employees who regularly work from home the possibility to finance office equipment through Payflip.
In this context, we’re talking about the provision of an office chair. This means that the employer remains the legal owner of the office chair until the end of the usage period.
How does it work? 🔁
The usage period is legally set at 10 years. This matches the depreciation period in the employer’s accounting.
This means that during this usage period, you can choose only one product per category.
For example: During the usage period of 2 years, an employee cannot choose a second office chair, but they can still select a desk.
Step by step: reimbursement of office equipment
Select office chair/desk under “Remote Work & Multimedia” in your Payflip tool.
Search for your ideal office chair/desk.
Add the URL & price of the chosen office equipment.
Your employer approves the request.
Your employer orders the office chair/desk.
Financials 💰
The provision of office equipment is charged in one go to the Payflip budget at the purchase price, including VAT, and increased by the employer’s mandatory social security contributions (RSZ) on the purchase price and on the residual value of the equipment.
The cost is calculated as follows:
purchase price of the equipment + applicable employer social security contributions on this amount + applicable employer social security contributions on the residual value
At the end of the usage period, ownership of the office chair transfers from the employer to the employee. At that moment, a benefit in kind is granted on the employee’s payslip, amounting to 20% of the original purchase value of the office chair.