When an employee has made this choice, you will automatically receive an email notification to keep you informed. 📧
How do you process this choice? 🔍
1. Check the proof of incurred international fuel/charging costs
Go to the ‘Review Choices’ tab (recognizable by the pink dot 🔴)
Click in the ‘Actions’ column to download the proof uploaded by the employee. On this proof, check three things:
Are the fuel/charging costs related to this year? 📅
The location of refueling/recharging – did the refueling/recharging take place abroad? ⛰️
Does the amount (incl. VAT) entered by the employee in Payflip match the proof? 💸
💡 This amount must be less than or equal to the amount shown on the proof.
And the most important check: does the employee have a company car and fuel card/charging card? 🚗
2. Approve the employee’s choice
✅ Everything correct? Click the green button to approve the choice! 🎯
⏰ The reimbursement will be processed in the month in which you approved the choice.
🔦 Payroll impact
This choice has a direct payroll impact. The amount to be paid out is automatically included in the monthly payroll files that Payflip prepares and delivers for you by the agreed deadline. 💪