Introduction 🕵
A tax audit might feel daunting, but with the right preparation, there’s no need to worry! In this article, we’ll show you exactly which documents you need to prove your flex plan is fully compliant. ✅
What to Expect 🤔
An inspector will check if your flex plan is being applied correctly—both fiscally and practically. The main focus points are:
Correct application of tax rules 🔍
Having all the right documents ready to go 🗂️
Alignment between policy and practice 🤝
Your Document Checklist 📋
1️⃣ Legal Documents
Flex plan policy
Signed addenda to employment contracts
💡 This happens automatically when employees activate their budget
General terms & conditions for all benefits
💡 We keep these up-to-date for you
CBAs (company and sector level)
💡 In PC200 you do not need a company-specific CLA
You’ll find most documents directly in your Payflip tool. You’ll need to provide the CBAs yourself.
2️⃣ Financial Documents
Invoices for selected benefits
Bookings in your accounting system
Pro Tips 🌟
Make sure your documentation is always up-to-date and easy to find.
Safely store important communications about your flex plan (like emails or updates).
Be smart with admin rights: only give access to those who really need it.
❗️Pay extra attention if an HR admin leaves the company
As HR admin, you’re in charge when it comes to correct choices and supporting documents. The more thorough you are, the smoother your audit will go.
Regularly check that everyone using Payflip has signed the necessary addendum.
Want some backup? 💪
Not sure if your setup is correct? No worries. Our team is happy to check your documentation or answer any questions. That way, you can face any audit with confidence!
🙋♀️ Email us at [email protected] or click the blue button in the tool. 🔵