An employee is leaving the company and you are wondering what you should do?
In this article you will find the answers to your questions 👇
1. Deactivate the employee's profile in Payflip 🔚
Here are the steps to do this:
Go to the 'Users' tab
Click on the name of the employee you want to deactivate
Click on 'Details and roles'
Click on the pink and white button at the top right of your screen 'Deactivate user'
Enter the end date and other requested information
A notification will automatically be sent to our team to perform the exit calculation
2. Additional actions needed depending on choices
Depending on the benefit(s) selected, some additional actions need to be taken:
Benefits 🎁 | Actions 🎯 |
Hospitalization insurance | 👉 Make sure you look at the terms and conditions of the insurance you take out
Alan's insurance : Inform Alan of departure. The insurance will be removed.
Insurance from another provider: Inform the supplier of the departure. The insurance will be discontinued, but the employee may have the option of continuing it on an individual basis. |
Ambulatory insurance | 👉 Make sure you look at the terms and conditions of the insurance you take out
Alan's insurance : Inform Alan of departure. The insurance will be removed.
Liantis insurance: Nothing to do 👌 The Worker continues to benefit from the health insurance until 31 December of the calendar year.
Insurance from another provider: Inform the provider of the departure. The insurance will be discontinued, but the employee may have the option to continue it on an individual basis. |
Reimbursement of pension savings | Nothing to do👌 |
Warrants | 👉 Contact the financial institution providing the warrants to find out whether any action should be taken. |
Extra holidays | 👉 Let Payflip know if the days are actually taken or not. |
Training | Nothing to do👌 |
Multimedia devices | Nothing to do👌 |
Desk material | Nothing to do👌 |
Bike leasing | 👉 Inform the leasing partner of the departure. The leasing contract will be terminated in accordance with the conditions included in the bicycle policy. |
Reimbursement of mobility or housing costs | Nothing to do👌 |
Company car upgrade | Nothing to do👌 |
Extra car options | Nothing to do👌 |
Charging station | 👉Inform the leasing partner of the departure. The leasing contract will be terminated in accordance with the conditions included in the agreement signed with them.
In principle, the employee returns the charging point. The employer may also decide that the employee should take back the charging point in his name.
👉 Let Payflip know the employer's choice. |
FAQ ❓
When will I receive the exit calculation?
Within 5 working days after deactivation
Sent via email to the admin who requested the deactivation
What should I do with the calculation?
Send it to your payroll provider.
When does the employee lose access to Payflip?
On the exact entered end date
Access automatically revoked at midnight
Is the employee notified of the deactivation?
No, no notification is sent to the employee.